CACREP Board July 2021 Actions

CACREP afforded programs accommodations and flexibilities with regards to CACREP Standards and Policies while expecting programs to maintain compliance with the standards and preserve the integrity of their respective programs. As published on the website the Covid-19 amnesty period expires on August 15, 2021.

The CACREP Board of Directors at its July 8-10, 2021 meeting took the following actions:

Covid-19 Accommodations/Flexibilities Expire
Effective August 16, 2021, programs must end all COVID-19 temporary accommodations and return to the status approved by CACREP as in their most recent CACREP accreditation decision letter. Programs will have a grace period until July 15, 2022 to return to pre-Covid program delivery methods or to formalize through their institutional approval processes any permanent substantive changes being made. Programs making changes that involve the use of new digital delivery methods will be required to submit a Board-prescribed Substantive Change report after the grace period ends. The template and deadline for the Board-prescribed report will be made available in the Fall.

Moratorium on Site Visit Overrides Extended
The moratorium on the procedural ability for a program to override not being recommended during the initial desk review to proceed to site visit planning is extended until July 15, 2022.

Policy changes
Policy 1.j-Review of Nontraditional Programs
This policy will be sunsetted effective August 15, 2021 as it is no longer relevant given the current definitions, practices, and course delivery methods.

Policy 1.o Programs Offered at Multiple Sites Revised
This policy has been revised to focus on multiple sites that are primarily delivered in-person.
Policy title changed: from Programs Offered at Multiple Sites to Programs Offered at Multiple In-Person Sites. This language and distinction are changed in its entirety in the policy.

Continuing Processes
CACREP will continue to maintain the following flexibilities with the accreditation review process:
• Programs approved for site visits that have experienced delays will receive a no penalty accreditation cycle extension.
• Virtual Site Visits will continue to be conducted.
• Extension on retroactive period defined in Policy 5.a for graduates of new applicant programs will be granted.

 

Program FAQs about the End of Covid Flexibilities

What does it mean that programs must end all COVID-19 temporary accommodations and return to the status approved by CACREP as in their most recent CACREP accreditation decision letter?

The two flexibilities for accommodations relating to practicum and internship will end August 15, 2021. All students starting academic terms after that date will no longer be able to:
• Carry over hours from practicum into internship, and
• Enroll in practicum and internship in the same semester

The third flexibility allowing programs to pivot to digital delivery methods without submitting a substantive change report ends. Programs making permanent changes to their delivery methods will be provided guidelines and will be required to submit a prescribed Substantive Change report at a time to be determined, but not sooner than July 15, 2022.

What if the term is not completed when the temporary accommodations end on August 15th 2021?
Students who are already enrolled in practicum and internship and completing requirements as of the end date may graduate under the accommodations in place when they began practicum and internship.

What does it mean that programs will have a grace period until July 15, 2022 to return to pre-Covid program delivery methods or to formalize through their institutional processes any permanent substantive changes?

Between now and July 15, 2022, programs should either:
• move their programs back to the delivery format for which they were last approved by CACREP, or
• go through their institutional approval processes to formalize any permanent changes that will be made to the program’s delivery methods.

After July 15, 2022, programs will be required to submit a prescribed Substantive Change report. Guidelines, template, and deadline for submission will be provided later this Fall.

What if my program wants to implement a new digital delivery method between now and July 2022?
If you plan to make any changes to your delivery methods between now and July 2022 – whether that involves making a temporary change from the pandemic permanent or implementing new delivery methods, different from what you previously used during the pandemic – be sure first to go through your institutional approval processes. Also keep an eye out for further information from CACREP. The Board will require a prescribed Substantive Change report to be submitted after July 15, 2022. Guidelines for that report, a template for submission, and information on deadlines will be forthcoming this Fall.

What does the extension on the moratorium on site visit override mean for my program?
The moratorium on the procedural ability for a program to override not being recommended during the desk and Board reviews to proceed to site visit planning is extended until July 15, 2022. Institutions that are not recommended for a site visit following the desk review will need to withdraw from the accreditation review process. Programs are able to apply for an accreditation review as soon as they are ready.

What does sunsetting Policy 1.j-Review of Nontraditional Programs mean for programs?
This is an outdated policy, therefore, it will be sunsetted effective August 15, 2021 as it is no longer relevant given the current definitions, practices, and course delivery methods.

What does the change to Policy 1.o Programs Offered at Multiple Sites Revised mean for programs?
This policy has been revised to focus on multiple sites where programs are delivered primarily in-person. The policy title is changed: from Programs Offered at Multiple Sites to Programs Offered at Multiple In-Person Sites. This language and distinction are changed in its entirety in the policy. This policy is applicable only to institutions with multiple campuses/sites that offer primarily in-person delivery of program.

Student FAQs about the End of Covid Flexibilities

What does it mean that programs must end all COVID-19 temporary accommodations and return to the status approved by CACREP as in their most recent CACREP accreditation decision letter?

The two flexibilities for accommodations relating to practicum and internship will end August 15, 2021. All students starting academic terms after that date will no longer be able to:
• Carry over hours from practicum into internship, and
• Enroll in practicum and internship in the same semester.

What if the term is not completed when the temporary accommodations end on August 15th 2021?
Students who are already enrolled in practicum and internship and completing requirements as of the end date may graduate under the accommodations in place when they began practicum and internship.